57 lines
No EOL
3.3 KiB
TeX
57 lines
No EOL
3.3 KiB
TeX
\documentclass[12pt]{scrartcl}
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\usepackage[T1]{fontenc}
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\usepackage{tgpagella}
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\usepackage[letterpaper]{geometry}
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\usepackage{scrlayer-scrpage}
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\clearpairofpagestyles
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\setlength{\parindent}{0pt}
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\setlength{\parskip}{12pt}
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\lohead{Ashton Business Message C}
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\lofoot{No AI used. <ig7.us/ai>\\Work available under the Esoteric Common License. <ig7.us/license>}
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\ohead*{\pagemark}
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\begin{document}
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\begin{list}{-}{}
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\item \textbf{To what extent does the document adhere to proper business message format?}\\
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Simple, concise, and formally presented. Could use a little more you-attitude, especially in the last paragraph.
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\item \textbf{To what extent does the subject line avoid making the request?}\\
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No subject line, consider adding the recipient, sender, and date as well (like:\\
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Subject: New file network usage policy\\
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From: Ashton Hendges <email.com>\\
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To: All staff <all.com>\\
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Date: October 24, 2025)
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\item \textbf{To what extent does the first sentence interest the audience?}\\
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Personally, I feel that starting with "I hope you're doing well" isn't the best way to go. Especially from an executive, I would prefer that they just get straight to the point.
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\item \textbf{How well is the problem presented as a joint problem both communicator and the audience
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have an interest in solving, rather than as something the audience is being asked to do for
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the communicator?}\\
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Presents the problem as something that can cause legal trouble for the company, and personal inconvenience for the employee. Doesn't blame the employee for the actions.
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\item \textbf{To what extent is all the necessary information presented? Is there enough detail?}\\
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Tells the employee what will happen, what they should do to keep things running smoothly, and why the company has an interest in enacting this policy. Nothing extra needed here.
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\item \textbf{To what extent does the message overcome objections the audience may have?}\\
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The employee may object to the scanning and removal, but letting files remain on the server may introduce inconvenience. The severity is improperly addressed, perhaps emphasize the risk of malware or viruses.
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\item \textbf{How well does the close of the message tell the audience exactly what to do?}\\
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Thanks the employee for following the policy, but doesn't reiterate the actions MIS wants them to take. Try summarizing the policy in seven words and adding that at the end.
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\item \textbf{To what extent does the message effectively use you-attitude and positive emphasis?}\\
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Positive emphasis is used sparingly in just a few sentences. I would talk about the work the employees do, and say how important it is. Also in paragraph 3, use "you" when talking about avoiding personal downloads. This creates an expectation of the employee, rather than an "oh, this policy is for someone else" mindset that may come up if referring to everyone.
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\item \textbf{To what extent does the message use an appropriate tone/expression throughout?}\\
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Legal issues are always really important for companies but less so for employees. This message does not focus on meaningless issues, but could focus a little more on how improper usage could impact the employee directly.
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\item \textbf{How well does the message use correct grammar?}\\
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Uses proper grammar throughout, professional layout, and readable type and diction.
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\end{list}
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\end{document} |